Scheduling emails to send later in the Outlook app can be a real game-changer. It’s perfect for those moments when you remember at midnight that you need to send an important email first thing in the morning. But instead of setting an alarm to wake up early, you can simply schedule the email to send at a later time. It’s a simple process that can save you time and stress.
Step by Step Tutorial: Scheduling Emails for Later in the Outlook App
Before we dive into the steps, let’s quickly talk about what scheduling an email means. When you schedule an email, you’re telling Outlook to hold onto the email and send it at a later time that you specify. It’s like setting a timer for your email to go off.
Step 1: Compose your email
Start by writing your email as you normally would. Make sure it’s all ready to go before you schedule it.
Once you have your email ready, you might be tempted to hit the send button right away. But hold on! We’re going to schedule it instead.
Step 2: Click on the arrow next to the send button
In the compose window, you’ll see a little arrow next to the send button. Click on that.
This little arrow is where the magic happens. It’s easy to miss if you’re not looking for it, but it’s the key to scheduling your email.
Step 3: Select ‘Send later’
After clicking the arrow, a menu will appear. From there, select ‘Send later.’
‘Send later’ is the option that lets you pick the date and time you want your email to be sent.
Step 4: Choose the date and time
A calendar and clock will pop up, allowing you to specify exactly when you want your email to go out.
Be sure to double-check the date and time you select. It’s easy to accidentally schedule an email for the wrong time if you’re not careful.
Step 5: Click ‘Send’
Once you’ve chosen the date and time, click ‘Send.’ Your email is now scheduled!
Don’t worry, if you change your mind or need to make edits, you can still find your scheduled email in the Drafts folder and make any necessary changes.
After you complete the action of scheduling your email, Outlook will take care of the rest. Your email will sit quietly in the Outbox until the specified time rolls around. Then, it’ll be sent out, just like magic. You won’t have to give it another thought!
Tips: Mastering Scheduling Emails in the Outlook App
- Make sure you’re connected to the internet when scheduling your email. If you’re offline when the scheduled time comes, your email won’t send until you’re back online.
- You can schedule emails to be sent months in advance, which is great for birthdays or anniversaries that you don’t want to forget.
- If you’re working across time zones, double-check the time you’re scheduling so the email arrives at an appropriate time for the recipient.
- Keep in mind that if you’re using Outlook for work, your company might have policies about scheduling emails outside of business hours.
- Don’t rely solely on scheduling emails for time-sensitive information. It’s always good to have a backup plan in case of technical difficulties.
Frequently Asked Questions
Can I schedule emails from the mobile Outlook app?
Yes, you can! The process is similar to the desktop version, and it’s handy for when you’re on the go.
What happens if the time I schedule comes and my computer is off?
Don’t worry, your email will still be sent. The email is stored on the server, not your computer, so it doesn’t need to be on.
Can I cancel a scheduled email?
Absolutely. Just go to your Outbox, find the scheduled email, and you can cancel or reschedule it.
Will the recipient know I scheduled the email?
No, the recipient won’t be able to tell that the email was scheduled.
Is there a limit to how many emails I can schedule?
Nope, you can schedule as many emails as you’d like.
Summary
- Compose your email
- Click on the arrow next to the send button
- Select ‘Send later’
- Choose the date and time
- Click ‘Send’
Conclusion
Scheduling emails for later in the Outlook app is a useful feature that can help you manage your time more efficiently. Whether you’re a night owl who wants to make sure your emails are read during business hours, or you just need to remind yourself to send an important message, scheduling emails can be a lifesaver. It’s simple to do, and once you get the hang of it, you’ll wonder how you ever managed without it. With the ability to schedule emails from both your desktop and mobile app, Outlook provides the flexibility to ensure your messages are sent at just the right time. So go ahead and give it a try – your future self will thank you!